CWT LogoCity of West Tawakoni    . . . Catfish Capital of Texas

The Catfish Capital of Texas

Catfish Capital

In 2001, the Texas Legislature declared West Tawakoni the "Catfish Capital of Texas."
West Tawakoni is the “Catfish Capital” of Texas for a good reason. We are located on the west side of Lake Tawakoni which boasts some of the biggest blue cats in the south, and has on more than one occasion produced multiple 5 fish stringers over 200lbs! Lake Tawakoni boasts 225 miles of shoreline, with a large abundance of Crappie, Black Bass, Sand Bass, Striped Bass, Hybrid Bass which of course help feed its “MONSTER” Catfish.

City Alerts

Welcome to West Tawakoni

Please bookmark this page and check back often for updates.

A Note From Our Mayor

WELCOME TO THE CITY OF WEST TAWAKONI WEB SITE 

We are glad to have you visit our community. West Tawakoni is surrounded on three sides by Lake Tawakoni. We pride ourselves as a recreational area for visitors and as home to many folks who work in Dallas, Mesquite, Garland and other suburbs of the Metroplex. We are in south Hunt County and offer the best of "small town living". We are part of Quinlan Independent School District, offering excellent educational opportunities. 

Our City Park offers thousands of feet of shoreline to offer you a great camping, fishing, boating and play area. You can bring you own camper or rent one of ours to get the full benefit of camping and enjoying the outdoors. We have pavilions available to rent for your picnics and family outings.

Hwy 276 separates the North part of town from the South. Lake Tawakoni holds both State and National records for catfish, however it is also home to ample stripers, crappie and hybrids. Several RV parks afford rental spaces for more permanent visitors.

Greenville is 20 miles to our North. Dallas is 45 miles to our West. Terrell is 20 miles to our South. So whatever your needs or whatever your destination. take time to visit West Tawakoni. We will be waiting for you.

Thank you,

Calvin Travers

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Upcoming City Council Meetings

Public Hearing & Regular Session:  Tuesday January 10, 2017 at 6:00 pm Regular Session at 7:00 p.m.
Location:  City Hall, 1533 E. Hwy. 276, West Tawakoni, TX 75474

Special Session:  Tuesday, January 17, 2017 at 6:30 pm

Location:  City Hall, 1533 E. Hwy. 276  West Tawakoni, TX  75474         

    Agenda

Upcoming Committee and Board Meetings

EDC Special Meeting: Monday, January 9th , 2017 at 5 P.M.
Location:  City Hall 1533 East Hwy 276, West Tawakoni, TX 75474 
Agenda

Keep West Tawakoni Beautiful: Thursday, January 19, 2017 at 4:30 P.M.
Location:  City Hall, West Tawakoni, TX 75474 
Agenda

West Tawakoni Park Board:  Tuesday January 3, 2017 at 6:15 p.m. -                                Location:  West Tawakoni City Hall, 1533 East Highway 276  West Tawakoni, TX 75474                        Special Session:  Monday January 16, 2017 at 6:00 p.m. -
Location:   West Tawakoni City Hall, 1533 East Highway 276, West Tawakoni, TX 75474 
Agenda

West Tawakoni Planning & Zoning Board:  January 5, 2017  - 6:00 p.m.
Location:  City Hall, 1533 East Highwy 276, West Tawakoni, TX  75474
Agenda

IRIS Emergency Notification System

IRIS Emergency Notification System for the City of West Tawakoni is FREE for anyone residing in the City of West Tawakoni. If you have not gotten your contact information in to the City please click below to get a copy of the form and make sure you are on the list to receive emergency notifications by phone (landline or cell phone). You can also stop by City Hall to fill out the form or Call 903-447-2285.

The City of West Tawakoni has implemented an emergency notification system using IRIS/TechRadium, Inc. – MASS NOTIFICATION SERVICE. Residential land lines and/or cell phones are included in this system. 

Anyone interested in participation is asked to fill out the application and mail it, or bring it, to the West Tawakoni City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474

You can contact City Hall at 903-447-2285 for additional information.

Please print and fill out the application and return it to City Hall.

Police Department Positions Open

Reserve Officer - Job Requirements

 

Public Works Entry Level Position Open

Public Works - Job Requirements

 

 

 

CITY COUNCIL PLACE 1 VACANCY

West Tawakoni City Council is looking for a Qualified Registered Voter who lives in the City of West Tawakoni to Fill a Vacancy for Council Place 1.  The qualified applicant must be willing to serve the citizens putting in many hours all on a volunteer basis.   Applicant must attend council meetings, city events, and be proactive in the community.  If you would like to apply for this vacancy please contact Anette Lemons for an application at city hall 903-447-2285.  Background checks are required to be considered as applicant.  Applications will be reviewed by the city council.

Anette Lemons, City Secretary

 

BIDS FOR FIREWORK DISPLAY

The City of West Tawakoni Park Board is accepting sealed bids for 2017 Firework & Music Simulcast to Fireworks Display for July 3, 2017 (minimum of 15 minute show).  Please submit bids to:  West Tawakoni Park Board, Attn:  Tomi Shoemake,  1533 East Highway 276, West Tawakoni, TX  75474  no later than 2:00 p.m. on January 27, 2017.

Tomi Shoemake

 

CITY OF WEST TAWAKONI ACCEPTING BIDS

The City of West Tawakoni is accepting bids for new metal roof which includes ridge, drip edge
and rake located at 1535 East Highway 276 West Tawakoni, TX  75474 - Office Building Which Sits adjacent (East) to City Hall.  Please include comments relating the rafter damage in bid if applicable.  Bids will be accepted until January 20, 2017 at 3:00 p.m.  Bids may be mailed to:  City of West Tawakoni, Attn:  Susan Roberts 1533 East Highway 276  West Tawakoni, TX  75474. 

 

Susan Roberts, City Administrator

 

Cabela’s King Kat Tournament Trail to hit the waters of Lake Tawakoni at W. Tawakoni, Texas

Cabela’s King Kat Tournament Trail

Press Release

The Cabela’s King Kat Tournament Trail will hit the waters of Lake Tawakoni at W. Tawakoni, Texas March 4, 2017. This is the opportunity for local catfish anglers to compete for cash, prizes and a chance to advance to the Cabela’s King Kat North and South Championship. This year's Northern Championship will be held September 22 & 23, 2017 on the Cumberland River (Old Hickory Lake) at Gallatin, Tennessee. The Southern Championship will be held October 6 & October 7, 2017 on Lake Wateree at Camden, South Carolina. Be sure to check out our website at: www.kingkatusa.com and like our Cabela's King Kat Facebook Page. Both sites contain new and exciting information on our events along with special information for catfish anglers everywhere.

 

Registration

Late registration will be held Friday, March 3 the day before competition at Lake Tawakoni Regional Chamber of Commerce, 100 W. Highway 276, W. Tawakoni, TX from 5-7 pm. Captains Meeting/Seminar will follow at 7pm.Must be a member of the King Kat Association to fish this event. A one year membership is $30.00. To pre-register go on line to: www.kingkatusa.com or call (502) 384-5924.

Legal waters for the event will be: All of Lake Tawakoni. .

 

Weigh-In Site

The tournament weigh-in will be held at W. Tawakoni City Park Boat Ramp, 1208 E. Highway 276, W. Tawakoni, TX. Tournament hours each day are 6:30 AM until 3:00 PM. All anglers must be in weigh-in line by 4:00 PM with a 5 fish limit per team. To help preserve the sport only live fish will be weighed in and all fish will be released after the tournament. For a complete list of rules visit our website at: ww.kingkatusa.com or phone Cabela's King Kat Headquarters at: (502) 384-5924.

 

Sponsor and Host Lodging for this Event

West Tawakoni Economic Development Corporation would like to welcome all Cabela’s King Kat anglers and their guest to the area and hope they take the opportunity to enjoy the many attractions in the area. For more information on this area call: (903) 447-2285 or visit their website at: cityofwesttawakoni.com or the Lake Area Chamber of Commerce at: (903) 447-3020  or visit their website:  www.laketawakonichamber.org. Host lodging for the event will be the Anchor Inn Marina, 800 Tomahawk Drive, W. Tawakoni, TX. For reservations call: (903) 447-2256. The number of rooms may be limited in some areas so it is recommended that participants make their reservations early.

Free Kids Fishing Rodeo

In conjunction with the tournament the Cabela’s King Kat Tournament Trail will hold the Cabela’s King Kat Kids event on Saturday, March 4 at W. Tawakoni City Park Boat Ramp, 1208 E. Highway 276, W. Tawakoni, TX. The event is free of charge and open to all youth 12 and younger. Sign up is from 8:00 AM till 9:00 AM with the Kid's Fishing Event starting at 9:00 AM until 11:00 AM. All children will receive a prize just for entering. Bring your favorite rod, reel and bait and show your true fishing ability. All children must be accompanied by parent or guardian. Prizes for winners will be given in two age groups, 0-7 and 8-12. The event is free to all children 12 and under with all participants eligible for a chance to win one of the six, Outdoor Promotions $1,000.00 scholarships to be awarded in October.


Outdoor Promotions and our anglers have contributed nearly $342,000.00 to the “Kids” Scholarships since 1997. We are very proud to be a part of the education process for the youngsters who participate in our tournaments as adult/youth teams and those who fish in the Outdoor Promotions “Kids Fishing Rodeos”.

                                    

NATIONAL SPONSORS:

Cabela's, Alumacraft, Adventure Products EGO Nets, RigRap, B 'n' M Poles, Minn Kota, Mercury Marine, Mustad Hooks, Driftmaster Rodholders, Gamma Line, Humminbird Electronics, World Fishing Network – WFN, Rippin' Lips, Keep Alive, Cat River Anchors, Sunsect Sunscreen & Insect Repellent, Humminbird Lakemaster Maps, Digital EFX Wraps, Tentology, Crown Trophy, Gill Rainwear, Catfish Now and Whisker Wear.

 

 

 

 

CITY OF WEST TAWAKONI, TEXAS

BOND COUNSEL

REQUEST FOR QUALIFICATIONS

To provide assistance with respect to possible loan and/or principal forgiveness funding through the Texas Water Development Board (the “TWDB”) and to provide objective legal opinion with respect to the validity of any evidences of indebtedness (the “Obligations”) issued by the City of West Tawakoni, Texas (the “City”) for capital financing.

  1. A.INTENT OF PROPOSAL

 

The City is soliciting proposals and statements of qualifications from interested qualified professionals to provide the following services: assist in obtaining loan and/or principal forgiveness funding and to provide legal opinion with respect to validity of any Obligations issued by the City for capital financing or refinancing; preparation of resolution or ordinance authorizing and securing the Obligations (the “Ordinance”) and/or authorizing any principal forgiveness agreements as necessary. The City reserves the right to accept or reject any or all proposals for any reason it finds to be in the best interests of the City.

The City seeks to afford the opportunity for qualified small business enterprise (“SBE”), minority business enterprise (“MBE”) and women-owned business enterprise (“WBE”) firms to propose to provide the services described herein.

  1. B.SCOPE OF SERVICES:

 

The services to be provided by the Bond Counsel shall include the following duties, as necessary:

  • Assist in preparing legal documents in connection      with the Obligations and/or principal forgiveness funding.
  • Render an objective legal opinion with respect to      validity of any Obligations issued by the City.
  • Examine applicable law.
  • Prepare the Ordinance and other documents      necessary to authorize any Obligations and/or principal forgiveness      agreements with the TWDB.
  • Consult with the parties to the transaction prior      to the issuance of Obligations or entry into principal forgiveness      agreements.
  • Secure TWDB and Texas Attorney General approval      of any Obligations and the registration of the Obligations by the      Comptroller of Public Accounts of the State of Texas.
  • Review certified proceedings.
  • Undertake such additional duties as deemed      necessary to render the opinion with respect to each issue of Obligations.
  1. C.STATEMENT OF QUALIFICATIONS

 

The proposer shall provide a description of the history and background of the firm, identification of the services currently being provided to municipalities in Texas and other information relevant to the provision of Bond Counsel Services.

  1. General information about the firm.
  1. Name, address, and telephone number of the firm.
  2. History of the firm.
  3. List names and titles of officers of the firm who will be directly responsible for Bond Counsel services.
  4. Information pertaining to the firm’s compliance with licensing and other requirements.

List of two (2) references to those listed in #1 above.

  1. Identify personnel to be assigned responsibility for administering the account (provide resume and location for the individual representatives that the firm will assign to the account).
  1. List the experience of the individuals assigned to the account with the TWDB’s loan programs and placement of debt instruments with the TWDB. Please list the work performed, including the dollar amount of the debt issue or other financing. Please include the names, addresses, and telephone numbers of contact persons.
  1. Additional services - describe any other service or experience of the firm, which you deem beneficial in acting as Bond Counsel to the City.
  1. Attach a copy of bond counsel services contract proposed by your firm without fee information.

D.        RECEIPT OF PROPOSALS

 

If your firm is interested in being considered as Bond Counsel for the City, proposals must be received no later than 4:00 PM (Central Time) on Monday, February 6, 2017, at the City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474-7007. Three (3) copies of the proposal must be sealed and clearly marked on the face of the shipping material “BOND COUNSEL RFQ”.

E.         SELECTION CRITERIA

 

The following criteria will be used as a basis for the selection of the Bond Counsel:

  • EXPERIENCE OF PERSONNEL35 POINTS

To assess the background and experience of the personnel in working with Texas political subdivisions.

  • TEAM MEMBERS25 POINTS

To identify the personnel the firm proposes to commit on a day-to-day basis and evaluate the specific qualifications of these individuals.

  • REFERENCES15 POINTS

To demonstrate client satisfaction and the candidate’s familiarity with municipal issues.

  • FINANCIAL CONDITION15 POINTS

To demonstrate the firm’s financial condition.

  • TEXAS WATER DEVELOPMENT BOARD FINANCING PROGRAMS10 POINTS

To provide a preference to firms with experience using the TWDB’s financing programs.

TOTAL                                                                                                               100 POINTS

 

F.         ADDITIONAL INFORMATION

  1. This contract is contingent upon release of funds from the TWDB.
  1. Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan and/or principal forgiveness funds received from the TWDB. Neither the State of Texas nor any of its departments, agencies, or employees are or will be a party to this RFQ or any resulting contract.
  1. This contract is subject to the Environmental Protection Agency’s (“EPA”) “fair share policy”, which includes EPA approved “fair share goals” for MBE and WBE firms in the Construction, Supplies, Equipment; and Services procurement categories. EPA’s policy requires that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to small, minority and women-owned business enterprise (“SMWBE”) firms. Although EPA’s policy does not mandate that the fair share goals be achieved, it does require applicants and prime contractors to demonstrate us of the six affirmative steps. The current fair share goals for the State of Texas are as follows:

                                    MBE                WBE

Construction                12.94%             8.72%

Supplies                       9.68%               9.34%

Equipment                   7.12%               5.39%

Services                        10.84%             5.72%

  1. Equal Opportunity in Employment - All qualified Applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap of national origin. Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of Labor regulations 41 CFR; Part 60.
  1. SMWBE firms are encouraged to submit proposals.

 

 

FINANCIAL ADVISOR

REQUEST FOR QUALIFICATIONS

 

To provide advice and professional recommendations to the City of West Tawakoni, Texas (“the City”) for capital financing and provide assistance with possible loan, grant, or disadvantaged funding through the Texas Water Development Board (“TWDB”).

  1. A.INTENT OF PROPOSAL

 

The City is soliciting proposals and statements of qualifications from interested qualified professionals to provide: strategic financial planning; analysis of market conditions; recommended investments of bond proceeds; and provide recommendations to the City for financing through programs established by TWDB, including through its DWSRF, CWSRF, DFund, SWIFT, and EDAP programs. The City reserves the right to accept or reject any or all proposals for any reason it finds to be in the best interest of the City.

The City seeks to afford the opportunity for qualified SBE, MBE, and WBE firms to propose to provide the services described herein.

  1. B.SCOPE OF SERVICES

 

The services to be provided by the Financial Advisor shall include, but are not limited to, the following:

  • Direction and coordination of all programs of financing, specifically including preparation and coordination of filing an application with the TWDB for loan or grant assistance from the TWDB.
  • Advise the City of current bond market conditions
  • Recommend method of sale of debt instruments
  • Advise publications of forthcoming sales
  • Arrange for reports of independent consultants
  • Recommend as to the advisability of obtaining credit ratings and coordinate preparation and submission of information to rating agency.
  • Coordinate, prepare and submit required information to recognized bond insurance companies for insurance qualification, including for a TWDB loan
  • Coordinate efforts for delivery of debt instruments and preparation and verification of closing figures
  • Maintain liaison with Bond Counsel in preparation of all legal documents
  • Counsel in selection of paying agent/registrar
  • Print all debt instruments
  • Deliver schedule of annual debt requirements on debt instruments
  • Attend meetings as requested
  • Advise of changes in Federal and State laws and regulations
  • Advise on investment of funds as requested
  • Advise and assist in exercising any call and/or refunding
  • Advise and assist in the development of long-range financing plan
  • Provide all financing planning services as requested
  • Testify in litigation as requested
  • Make recommendation on matters of credit enhancement
  1. C.STATEMENT OF QUALIFICATIONS

 

The Proposer shall provide a description of the history and background of the firm, identification of the services currently being provided to municipalities in Texas and other information relevant to the provision of Financial Advisory services. The following information shall be included in your proposal:

  1. General information about the firm.
  1. Name, address and phone number of the firm.
  1. History of the firm.
  1. List names and titles of the firm who are directly responsible for financial advisory services.
  1. Information pertaining to the firm's compliance with licensing and other requirements of the Securities Exchange Commission, the National Association of Securities Dealers and the Municipal Securities Rule Making Board.
  1. References.

Lists of three (3) references of cities for which similar services have been provided.

  1. Identify personnel to be assigned responsibility for administering the account (provide resume and location for the individual representatives that the firm will assign to the account).
  1. List the experience of the individuals assigned to the account with the DWSRF and placement of debt instruments with the TWDB. Please list the work performed, including the dollar amount of the debt issue or other financing. Please include the names, addresses, and phone numbers of contact persons.
  1. Additional services - describe any other service or experiences of the firm which you deem beneficial in acting as Financial Advisor to the City.
  1. Attach a copy of financial advisory services contract proposed by your firm without fee information.

D.           RECEIPT OF PROPOSALS

 

If your firm is interested in being considered as Financial Advisor for the City, proposals must be received no later than 4:00 PM (Central) on Monday, February 6, 2017, at City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474-7007. Three (3) copies of the proposal must be sealed and clearly marked on the face of the shipping material “FINANCIAL ADVISOR RFQ”.

E.           SELECTION CRITERIA

The City shall use the following selection criteria and point system to evaluate and score each proposal.

Criteria

 

Points

 

 

 

Experience

 

40

Capacity to perform

 

40

Familiarity with the City

 

10

Affirmative Action

 

10

 


F.            ADDITIONAL INFORMATION

1.            This contract is contingent upon release of funds from the Texas Water Development Board (TWDB).

2.            Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan from the TWDB.   Neither the State of Texas nor any of its departments, agencies, or employees are or will be a party to RFQ or any resulting contract.

3.            This contract is subject to the Environmental Protection Agency’s (EPA) “fair share policy”, which includes EPA approved “fair share goals” for Minority Business Enterprise (MBE) & Women Business Enterprise (WBE,) firms in the Construction, Supplies, Equipment; and Services procurement categories. EPA’s policy requires that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to SMWBE’s.  Although EPA’s policy does not mandate that the fair share goals be achieved, it does require applicants and prime contractors to demonstrate us of the six affirmative steps. The current fair share goals for the State of Texas are as follows:

                                             MBE                    WBE

Construction                     12.94%                    8.72%

Supplies                              9.68%                    9.34%

Equipment                          7.12%                    5.39%

Services                            10.84%                    5.72%

4.            Equal Opportunity in Employment - All qualified Applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap of national origin. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of labor regulations 41 CFR; Part 60.

5.            SMWBE firms are encouraged to submit proposals.

 

CITY OF WEST TAWAKONI

Drinking Water Improvements Project

Request for Qualifications

Engineering Services

  1. 1.0 REQUEST FOR QUALIFICATIONS

  1. 1General Information

 

The CITY OF WEST TAWAKONI, TEXAS (City) requests the submission of Statements of Qualifications (SOQ) with respect to possible loan and/or principal forgiveness funding through the Texas Water Development Board (TWDB)to provide for planning, design, and construction management phase services associated with the design and construction of water system projects. This Request for Qualifications (RFQ) solicits information that will enable the City to determine the highest qualified Engineering Firm that may provide professional engineering services for the planning, design and construction management of a project, or projects that may be funded through the TWDB.

 

  1. 2Intent

 

The intent of the City is to hire an Engineering Firm to provide planning, design, and construction management phase engineering services via a two-step procurement process with formal advertising. The City will evaluate all Respondent’s Statement of Qualifications in step one and may conduct interviews with short-listed Respondent’s, in step two. At the conclusion of either step one or step two of this process, the City will rank candidates by order of highest qualifications and first attempt to negotiate a fair and reasonable fixed price contract with the highest qualified Engineering Firm. If unable to negotiate a mutually acceptable contract, the City will terminate negotiations with the highest qualified Engineering Firm and begin negotiating with the next highest qualified candidate. If necessary, the City will repeat these steps until an acceptable contract is obtained. Complete procedures for procuring the Engineering Services are presented in Section 2.0 of this RFQ.

 

The City reserves the right to reject any or all qualification statements received in response to this public notice. The City reserves the right to short list respondents and base final selection rankings on personal interviews. The City reserves the right to conduct new project planning, design, and construction management phase engineering services selection procedures for this or future projects.

  1. 3Standards

 

The selection of a service provider and award of a contract may be contingent upon the funding and approval through the TWDB.

This RFQ is issued in accordance with Section 2254 of the Texas Government Code (Professional Services Act) and Title 40 Code of Federal Regulations, Part 31 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments).

State and Federal requirements are be applicable to this Project, including requirements regarding procurement, cost and pricing data, solicitation of Minority and Women’s Business Enterprises (MWBE) and Equal Employment Opportunity (EEO). It is the respondent’s responsibility to make a good faith effort in offering fair opportunity for participation in this project. Documentation of applicable efforts may be required.

Small, Minority, and Women Business Enterprises (SMWBE) are encouraged to submit qualification statements for consideration as are Small Business in a Rural Area (SBRA).

 

  1. 4Project Schedule and Submittal Deadline

The project planning, design and construction management phase services contract is anticipated to be awarded on February 14, 2017, and the anticipated completion date is December 31, 2018. The anticipated overall duration of this service contract is 22 months with a tentative starting date of          March 1, 2017. The contract may be extended at the mutual agreement of the parties, or whatever greater period of time allowed by the TWDB during which the contract is in effect.

The SOQ Package (see Section 2.2) must be submitted to the City no later than 4:00 P.M. Central Time on Monday, February 6, 2017. See Section 2.3 for mailing or delivery instructions.

  1. 5Project Description

 

The proposed various future projects for the period of service may include, at the City’s determination and schedule, the following:

 

Rehabilitation of two elevated storage tanks (approximately 100,000 gallons each), including engineered coating systems, safety features and other appurtenances. Rehabilitation of a 250,000 gallon welded steel ground storage tank, including engineered coating system, structural elements, safety features and other appurtenances. Installation of a new 250,000 gallon welded steel ground storage tank.

 

  1. 6Public Record

 

All data and information submitted by the Engineering Firm in response to this RFQ shall become public information, as provided by the Texas Open Records Act, Texas Government Code Sections 552.001 – 552.026. The City does not assume responsibility for asserting legal arguments for confidentiality on behalf of the Engineering Firm.

 

  1. 7Cost of Preparing Statement of Qualifications Package

 

Costs for preparing the SOQ Package and any subsequent materials or presentations shall be solely the responsibility of the prospective Engineering Firm.

  1. 8Scope of Services

The Selected Engineering Firm shall provide timely and professional planning documents, geotechnical investigations, design surveys, construction plans and technical specifications and contract documents, construction staking, operations and maintenance manuals and other specific services as discussed below. It is the intent of this RFQ that a consistent quality of services is provided for all of the Project’s components.

The scope of Planning, Design, and Construction Management Phase Engineering Services is expected to include:

  1. 8.1Attend preliminary conferences with the City, TWDB personnel and other interested parties regarding the Project. Assist the City in the preparation of applications and supporting documents for government grants, loans, or advances in connection with the Project. Assist in the preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project.

  1. 8.2Prepare a Preliminary Engineering Feasibility report, which shall, as appropriate, contain schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and those alternate solutions available to the City, which the Engineer recommends.

  1. 8.3Determine the necessity for acquisition of any additional real property/easements/right-of-way for the City’s potential Project(s) and, if applicable, furnish all necessary information such as name and address of property owners, legal descriptions of parcels to be acquired and map of entire tracts with designation of part to be acquired to the City. Prepare property surveys, detailed descriptions of sites, maps, or drawings as required assist in negotiating for land and easement rights. The Engineer will coordinate preparation of an appraisal by a qualified appraiser to be paid for by the City, of the value of real property needed for the necessary facilities and determine the availability of title, easements, and rights-of-way needed to implement the project. The Engineer will assist the City to obtain all necessary right-of-way and easements on behalf of the City pursuant to federal requirements acceptable to public funding agencies.

  1. 8.4Furnish and submit, on behalf of the City, the engineering data necessary for applications for routine permits by local, state and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in aid, or for planning advances). The Engineer will also prepare and submit, on behalf of the City, the engineering data and other information as required by the Texas Commission on Environmental Quality (TCEQ) for Texas Pollution Discharge Elimination (TPDES), including discharge permits and Storm Water Pollution Prevention Plans (SWP3) as required.

  1. 8.5Provide field surveys to collect information required for planning and design and complete related office computations and drafting.

  1. 8.6Perform geotechnical investigations such as auger borings core borings, soil tests, or other subsurface explorations and laboratory testing and inspecting of samples or materials relevant to design.

  1. 8.7Prepare detailed construction plans, specifications and contract documents for the construction authorized by the City in accordance with all State and Federal requirements.

  1. 8.8Prepare estimates for probable construction cost of the authorized construction.

  1. 8.9Furnish the City with copies of approved contract documents including notices to bidders and proposal forms.

  1. 8.10Assist the City in the advertisement of the project for Bids.

  1. 8.11Attend the bid opening and tabulate the bid proposal, analyze the responsiveness of the bidder(s) and make recommendations for awarding contract(s) for construction to the lowest responsive bidder(s).

  1. 8.12Prepare and coordinate approval of formal Contract Documents and coordinate issuance of Notice to Proceed from the TWDB.

  1. 8.13Provide field surveys and office computations for construction control staking, including the staking of bench marks and horizontal control references for the contractor to stake out of work.

  1. 8.14Consult and advise the City during construction; issue all instruction to the contractor requested by the City and prepare and issue routine change orders with the City’s approval. Prepare alternate designs or non-routine contract change orders that are necessary due to no fault of the Engineer and upon approval of the City and TWDB.

  1. 8.15Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor submits. The Engineer will review and approve for conformance with the design concept, all shop drawings and other submittals as required by the Contract Documents to be furnished by contractors.

  1. 8.16Obtain and review monthly and final estimates for payments to contractors, and furnish any recommended payments to contractors or suppliers to the City and assemble written guarantees which may be required by the Contract Documents.

  1. 8.17Attend monthly meetings with the City and TWDB during construction.

  1. 8.18Prepare an operation and maintenance manual that meets applicable TWDB guidelines for submission to the City before construction of the project is 90% complete.

  1. 8.19Conduct, in the company of the City, a final inspection of the project for compliance with the Contract Documents and submit recommendations concerning project status of the City’s final payment to the contractor. Prior to submission of recommendation for final payment on each contract, the Engineer will submit a certificate of substantial completion of work done under that contract to the City, TWDB and others as required.

  1. 8.20Revise the Contract Drawings (unless redrawing is required) from as-built drawings submitted by the contractor, to show the work as constructed. The Engineer will provide the City with one set of reproducible records (as-built) drawings and two sets of prints. Such drawings will be based on the resident project inspector’s construction data and the construction records provided by the contractor during the construction.

  1. 8.21Coordinate approval and issuance of Certificate of Completion from TWDB and others as required.

  1. 8.22Conduct, within one month of its expiration, in the company of the City, a warranty inspection of the project for compliance with the Contract Documents and submit recommendations concerning project warranty issues to the City, TWDB and others as required.

  1. 8.23The Engineer shall review the first year’s operation of the Project and revise the operations and maintenance manual for the Project as necessary to accommodate actual operational requirements and expenses. Eleven months after initiation of the Project’s operation, the Engineer shall advise the City in writing whether the Project meets the project performance standards.

  1. 8.24The Engineer shall assist in training operating personnel and coordinate the preparation of curricula and training materials for operating personnel.

  1. 2.0INSTRUCTIONS AND PROCEDURES

  1. 1Prohibition

 

Do not submit pricing information. If pricing information is submitted, the response to the RFQ will not be considered.

  1. 2SOQ Package Preparation

 

The Qualification Package will include the following four (4) components and shall be numbered as shown:

  1. 2.1One Page Transmittal Letter. The letter shall provide the names, title, address (physical and mailing) and telephone number of the official contact and shall be numbered if more than one page.

  1. 2.2Statement Concerning Insurance. Confirmation that the Engineering Firm will provide general liability insurance, worker’s compensation and professional liability insurance for the project within 10 calendar days of any Notice of Award.

  1. 2.3Statement Concerning Conflict of Interests. Those interests of the Engineering Firm that would impede with or interfere in the carrying out of the duties and responsibilities of the position of Project Design Engineer are deemed conflicting. Utilize the attached Conflict of Interest Statement form.

  1. 2.4 Qualifications Statement. Use the format in Section 3.0, Statement of Qualifications – Format. No material shall be incorporated by reference only, nor should brochures, photos, or additional data be submitted. Any such material will not be considered in the evaluation process. The entire Qualification Package shall stand alone and include full responses to all RFQ instructions. The Qualification statement must not exceed 20 pages of 8½” by 11” paper.

Note: If the Engineering Firm is a Joint Venture firm, then documentation of its incorporation may be requested.

  1. 3Submitting the SOQ Package

The Engineering Firm shall submit one (1) copy of the Statement of Qualifications Package. Packages may be delivered by courier or mail. No faxes will be accepted. The Qualifications Statement Package should be in sealed envelopes which are clearly labeled and addressed as follows:

The RFQ is available from the City of West Tawakoni upon request or by picking up a copy at the address below during regular business hours. Proposals must be received no later than 4:00 PM (Central Time) on Monday, February 6, 2017, at the City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474-7007. Three (3) copies of the proposal must be sealed and clearly marked on the face of the shipping material “ENGINEERING FIRM RFQ”.

Regardless of submission method, the submission deadline for SOQ’s is no later than 4:00 P.M., Central Time, February 6, 2017. The City may not review packages submitted in any other format. Late proposals will not be accepted for review under any circumstances.

  1. 4Evaluation Factors and Relative Importance

 

The following factors, in order of relative importance, will be used in identifying the highest qualified Engineering Firm:

  1. 4.1Professional qualifications of the individual(s) (including subcontracted personnel) who will perform the work.

Criteria

 

Points

 

 

 

Experience

 

50

Capacity   to perform

 

30

Familiarity   with the City and TWDB

 

20

     
  1. 5Inquiries

If any Engineering Firms have any questions or need any additional information to clarify the intent of this RFQ, submit questions or requests in writing as discussed in Section 2.6. The City will collect these questions and respond to all the RFQ Package holders in writing prior to evaluation.

Engineering Firms should not attempt to contact any individual from the City other than in the form provided in this Request for Qualifications. Should any Engineering Firms find discrepancies in or omissions from the RFQ, or should the Engineering Firm be in doubt as to their meaning, the Engineering Firm shall notify Susan Roberts, City Administrator, at (903) 447-2285 or This email address is being protected from spambots. You need JavaScript enabled to view it.. Request for clarifications will be received in writing up to 96 hours of the submittal deadline. Answers to all such requests will be given in writing by the City to all prospective Engineering Firms no later than 48 hours of the submittal deadline. Oral explanations or instructions will not be binding. Written request for clarifications may be sent to same address as shown for final SOQ Package submittal. Clarifications will be sent to all individuals or firms that have received the RFQ.

  1. 6Evaluation Process

 

The City may call upon anyone they deem necessary to assist with the evaluation.

The City may obtain information from references.

The City may contact the Engineering Firms for the purpose of obtaining additional information or clarification during the evaluation period.

The City will evaluate each Qualification Package received, in accordance with the factors in Section 2.4, based on the contents of the SOQ package, any subsequent written clarifications required, and reference information obtained. The City will not consider any information or data incorporated by the Engineering Firm by reference or otherwise referenced, except it will consider reference information the City obtains from existing and prior clients of the Engineering Firm.

The City may rank and determine the highest qualified Engineering Firm based solely upon the evaluation of the Statement of Qualifications package, any subsequent written clarifications required, and reference information obtained.

If, based on the review of the Qualifications Packages the City deems it necessary to interview Engineering Firms in order to determine the highest qualified Engineering Firm, the City may identify two or more Engineering Firms to be interviewed using the procedure in Section 2.7.

  1. 7Interviews

The City will develop a list of questions to be answered by each Engineering Firm interviewed, and provide additional instructions to be followed. These parties will be allowed one (1) week to prepare for the interviews. The total elapsed time between the City short-list selections and interviews by the City will be approximately two (2) weeks. The City will rank and determine the highest qualified Engineering Firm upon completion of the interviews.

  1. 8Notification of Selection

The City will notify the most qualified Engineering Firm in writing. Upon notification of selection by the City, the Engineering Firm shall submit a detailed cost proposal based on the proposed scope of work. Upon receipt of the proposal, the City and Proposer will attempt to negotiate scope and extent of work to be performed, time for full performance, compensation, and other terms. Final selection of the successful Engineering Firm will be contingent upon approval of the City Council.

  1. 9Additional Information

 

  1. 9.1This contract is contingent upon release of funds from the Texas Water Development Board (TWDB).

  1. 9.2Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan or principal forgiveness from the TWDB.   Neither the State of Texas nor any of its departments, agencies, or employees are or will be a party to this RFQ or any resulting contract.

 

  1. 9.3This contract is subject to the Environmental Protection Agency’s (EPA) “fair share policy”, which includes EPA approved “fair share goals” for Minority Business Enterprise (MBE) & Women Business Enterprise (WBE,) firms in the Construction, Supplies, Equipment; and Services procurement categories. EPA’s policy requires that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to SMWBE’s. Although EPA’s policy does not mandate that the fair share goals be achieved, it does require applicants and prime contractors to demonstrate us of the six affirmative steps. The current fair share goals for the State of Texas are as follows:

                                             MBE                     WBE

Construction                      12.94%                   8.72%

Supplies                              9.68%                   9.34%

Equipment                          7.12%                    5.39%

Services                            10.84%                   5.72%

2.9.4   Equal Opportunity in Employment - All qualified Applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap of national origin. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of labor regulations 41 CFR; Part 60. Small, minority and women-owned firms are encouraged to submit proposals.

  1. 0STATEMENT OF QUALIFICATIONS- FORMAT

The information in the Engineering Firm’s Statement of Qualifications in this Package shall be presented either on these sheets or in the same order and sequence as outlined below.

  1. 1Organization

Describe the Engineering Firm’s organization in accordance with the format below:

General

  1. 1.1Firm Name:

  1. 1.2Address & Phone Number:

                                                                                                                          

  1. 1.3

    Texas

    Board of Professional Engineers Firm Registration Number:

  1. 1.4Submittal is for:   Parent Company   Branch Office

  1. 1.5Year Firm Established:

  1. 1.6Former Firm Name(s):

  1. 1.7Type of Ownership:

  1. 1.8Name of Parent Company (if any):

  1. 1.9Name of Principals and Titles:

  2. Principal Name:                                                                         Title:                                             

  3. Principal Name:                                                                         Title:                                             

  4. Principal Name:                                                                         Title:                                             

  5. Principal Name:                                                                         Title:                                             

  6. Principal Name:                                                                         Title:                                             

 

  1. 1.10Office Locations, Number of Personnel in each Office and Types of Disciplines in each Office. Examples of Disciplines: Administrative, Draft persons, Computer Technicians, Civil Engineers, Construction Managers, Inspectors, Schedulers and other.

  2. Office Location:                                                                                Employees:                          

  3. Disciplines:                                                                                                

  4. Office Location:                                                                                Employees:                          

  5. Disciplines:                                                                                                

  6. Office Location:                                                                                Employees:                          

  7. Disciplines:                                                                                                

  8. Office Location:                                                                                Employees:                          

  9. Disciplines:                                                                                                

  10. Office Location:                                                                                Employees:                          

  11. Disciplines:                                                                                                

  1. 2Key Personnel/Project Team

  1. 2.1The Engineering Firm shall provide a brief profile for key personnel that will be assigned to this project. The information for each member of the Project Team must include the following: Name, Area(s) of Expertise, Years of Experience in that area(s), Professional License(s), including registration number(s), (if applicable), TCEQ Licenses, (if applicable) and experience with State and Federal Agencies (if applicable).

  1. 2.2For those team members than maintain a professional license issued by a state agency, indicate their current standing with that agency.

  1. 2.3The Engineering Firm shall describe their specific project approach and key elements identified relative to the project description in 1.5 and the tasks shown in 1.8 of the RFQ.

  1. 2.4Include an organizational chart showing participants and disciplines for specific portions of assigned work on this project, and lines of authority for all portions of the work.

  1. 2.5The Engineering Firm shall provide a list of names, addresses and specialties of outside consultants/associates for this project and prior working relationship. List specific areas of responsibility (including administrative, technical and financial) for each firm.

  1. 2.6Identify the level of participation of MWBE team members in percent of total work effort.

  1. 3Resource Utilization Plan

  1. 3.1Labor Resources: The Engineering Firm shall include a brief statement describing how staff will be provided, allocated and balanced during sickness, attrition and periods of increased workloads.

  1. 3.2Equipment Resources: The Engineering Firm shall list all pieces of office and/or field equipment which is owned, or that it has direct access to, that is pertinent to this project.

Office Equipment:

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

 

Field Equipment:

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

                                                                                                      

  1. 4Workload Status

  1. 4.1Based on the Engineering Firm’s current workload and staffing, indicate the current percentage of capacity at which the Engineering Firm is operating. Indicate the current backlog (if any) of the assignments in months.

  1. 4.2Based on current assignments, backlogged assignments and known future assignments not currently in-house, indicate the percentage of capacity that the Engineering Firm will be operating during the time period indicated in the RFQ and the ability to meet the time constraints for completion of the project tasks while completing other prior committed workloads which involve members of the team identified for assignment to this project.

  1. 4.3Identify the percentage of time key personnel will devote to this project.

  1. 4.4Identify tasks to be completed locally, by an identified associated office or by an identified subcontractor.

  1. 5Experience

The Engineering Firm shall list examples of the Firm’s project management, design and construction management experience. List the most recent 5 years experience (maximum of 10 assignments) Experience must include: Name, Location, contact Person and telephone Number, Date of Engagement for Assignment.

  1. 6References

The City will contact references. In addition to the contact person(s) listed, the City may discuss the Engineering Firm’s work performance with any current or former employee of the reference firm. References must include: Project Name & Location, Engineering Firm’s role and responsibility, specific client contacts, list name(s) and phone number(s) of the City(s) representatives, name and phone number of Project Engineer, list name(s) and phone number(s) of Governmental Agency contact and brief description of the projects and Firm’s duties.

  1. 7Claims/Performance/Insurance/Bonding

  1. 7.1If the Engineering Firm is currently involved in litigation or arbitration based on its work, briefly describe the nature of the claim.

  1. 7.2If the Engineering Firm has ever been terminated from an assignment for non-performance, please briefly explain.

  1. 7.3Name of Engineering Firm’s General Liability, Workers Compensation and Professional Liability insurance carrier and agent’s address and telephone number.

  1. 8Joint Ventures/Subcontracts

If it is anticipated that this assignment will be executed as a joint venture, and/or of 25% or more of the assignment based on either cost or time is to be subcontracted, provide the company’s name of the joint venture partner and/or subcontractor and the proposed work for which it is responsible. Joint venture partners and subcontractors responsible for 25% of the work as indicated above must provide a separate Qualification Package.

  1. 9Submittal Shall Be Signed In Accordance With The Following Format:

Submitted By: (must be principal of the Firm)

                                                                       

Signature

                                                                                                              

Name (typed)                                                                              Date

                                                                       

Title

 

CONFLICT OF INTEREST STATEMENT

 

I certify that the following statement is true with respect to the Request of Qualification for Engineering Planning, Design and Construction Management Services for the Drinking Water Improvements Project for the City of West Tawakoni, Texas.

  1. No principal or employee of this firm has offered or promised to pay or deliver directly or indirectly, any commission, political contribution, gift, favor, gratuity, benefit, or reward as an inducement to secure this assignment;

  1. No employee, officer, or agent of the City of West Tawakoni, Texas, or their immediate family members, has financial or other interest in this firm;

  1. This firm will not engage in construction contracting or in the supply of goods, materials and/or equipment for the construction of this project;

  1. This firm is not associated or affiliated, either directly or indirectly, with firms, individuals, or commercial organizations that have a vested interest in the construction of this project.

 

                                                                                         

Signed by Principal of Firm

                                                                                         

Name Typed

                                                                                         

Title

REQUEST FOR QUALIFICATIONS FOR ENGINEER, BOND COUNSEL, AND FINANCIAL ADVISOR

The City of West Tawakoni (City) requests the submission of qualifications statements, which will lead to the possible award of contracts to provide services for a project involving the City’s water system.

Scope of Work

Services to be provided by Engineer: professional engineering services associated with proposed water treatment, storage, and distribution system improvements; assistance in application preparation and documentation to federal, state, and other possible funding sources.

Services to be provided by Bond Counsel: assist in obtaining loan and/or principal forgiveness funding and to provide legal opinion with respect to validity of any debt obligations issued by the City for capital financing; preparation of ordinance authorizing and securing the debt and/or authorizing any principal forgiveness agreements as necessary.

Services to be provided by Financial Advisor: strategic financial planning; analysis of market conditions; recommended investments of bond proceeds; provide recommendations to the City for financing through programs established by the Texas Water Development Board (TWDB), including loan and principal forgiveness.

Guidelines for Content of Qualification Statements

DO NOT INCLUDE COST INFORMATION with the qualification statement. Responses that include cost or pricing information will be rejected and will not be considered by the City.

Detailed instructions on preparation of the qualification statement must be obtained from the City. For more information on preparing and submitting the qualification statement, contact Susan Roberts, City Administrator, at (903) 447-2285 or This email address is being protected from spambots. You need JavaScript enabled to view it..">This email address is being protected from spambots. You need JavaScript enabled to view it.. This information should be requested as soon as possible in order to allow time to prepare the document and comply with the procedures.

Submittal Deadline

Three copies of the qualifications statement must be filed with the City by 4:00 p.m. on Monday, February 6, 2017 at the City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474-7007.

Minimum Qualifications and Selection Criteria

The City will evaluate the proposals to determine which firm has the best qualifications.

Contract Terms and Negotiation Schedule

Consultants for Bond Counsel, Financial Advisor, Engineering services are expected to negotiate an agreement for services which is acceptable to the City. If an acceptable contract cannot be negotiated, the City may formally end negotiations and begin negotiating with the next highest qualified person or firm.

Contracts are contingent upon release of funds from the TWDB. Any contract awarded under the Requests for Qualifications (RFQs) are expected to be funded in part by a loan from the TWDB. Neither the State of Texas nor any of its departments, agencies, or employees are or will be a party to the RFQs, or any resulting contract. These RFQs are issued in accordance with Section 2254 of the Texas Government Code (Professional Services Act) and Title 40 Code of Federal Regulations, Part 31 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments).

Contracts include goals for Minority and Women’s Business Enterprise participation. The Environmental Protection Agency (EPA) has approved the following Minority Business Enterprise (MBE) & Women Business Enterprise (WBE) “fair share goals” for the TWDB State Revolving Fund programs. EPA policy does NOT mandate that the fair share goals be achieved but does mandate that a documented good faith effort be made toward achieving the goals.

                                                MBE               WBE

CONSTRUCTION                  12.94%            8.72%

SUPPLIES                              9.68%              9.34%

EQUIPMENT                         7.12%              5.39%

SERVICES                              10.84%            5.72%

Prime contractors are required to comply with EPA’s good faith effort policy when awarding sub-agreements for construction, supplies, equipment, and services. A complete version of TWDB document, “Guidance for Utilization of Small, Minority, and Women-Owned Businesses in Procurement”, is available at: www.twdb.texas.gov/financial/instructions/doc/TWDB-0210.pdf

The City is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap or national origin. Small, minority, and women-owned business enterprises are encouraged to submit proposals.

 

 

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West Tawakoni City Hall, 1533 E State Hwy. 276, West Tawakoni, TX 75474  Phone:(903) 447-2285